Purchase Order

by | Sep 12, 2019

Purchase Order

Keep track of materials and costs.

Creating purchase orders take just a few simple steps and once created, all important details pertaining to a purchase order are tracked and stored for later review or analysis. You want a purchase order application to be simple, yet provide you with the flexibility to tailor data fields and reports to your business with the highest level of tracking ability.

What does your Purchase Order look like today?
What could it look like tomorrow?

TODAY:

Entering PO’s is a manual job that doesn’t integrate with your accounting software.

TOMORROW:

  • Data you enter in the PO automatically populates across the rest of the Spectrum® applications. Remarks are even populated from the purchase order to the accounts payable remarks field.
  • Committed costs are automatically updated and reflected in job cost reports when you enter a purchase order.
  • You can breeze through purchase order data entry by automatically choosing standard items like shippers, instructions and terms.

TODAY:

You are limited in editing, choosing terms, and even by how you can view purchase order information.

TOMORROW:

  • You can add, change, or delete line items within the purchase order.
  • Each line item can have its own discount entered.
  • You can identify specific terms for payments, shipping, and FOB shipping points.
  • Choose to view POs that have been received by PO number, job, or vendor.

TODAY:

Purchase orders are entered, but you don’t automatically keep track of received material vs. requested material.

TOMORROW:

  • Important information like when you ordered the material, when it is supposed to be delivered, and when it was actually delivered are tracked.
  • Quantity of material and dollar amounts are tracked from the order you place to the order you receive for an accurate balance due.
  • You can track your inventory quantity receipts before you are billed by the vendor.
  • You can track and view lump sum and unit price POs.
  • Enter and track proposed purchase orders so you are ready to bid at any time.

Wouldn’t It Be Nice?

Wouldn’t it be nice if creating and managing purchase orders were easy and automated? Spectrum® Purchase Order application has automation functionality that lets you enter information once to populate all relevant Spectrum® applications. You will also enjoy the benefit of automatic invoice creation, for example, once you receive your material, an accounts payable invoice is automatically created. Key benefits of the Purchase Order construction software include:
  • Control purchases of material for both jobs and inventory purposes.
  • Purchase Order is fully integrated into the rest of Spectrum®’s application helping to reduce multiple data entry points, saving time and minimizing error.
  • Helps you to see if your material cost is running higher than anticipated.
  • Easily see an up-to-date snapshot of committed costs vs. current job costs.
  • Easily track your POs and materials.
  • With many purchase order options at your disposal, you can handle stock and non-stock items, multiple receiving orders, and more.
  • If a change to your PO occurs, it is easy to amend within the Purchase Order application.
  • POs are easy to look up, so you can find the detailed information you are looking for.
Sample Printable Purchase Order

Reports Available

  • P.O. Status
  • Purchase Order Form
  • P.O. Receiving History
  • P.O. Receiving
  • Stock Price Variance
  • P.O. Status
  • Purchase Order Form
  • P.O. Receiving History
  • P.O. Receiving
  • Stock Price Variance

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